From Manual Spreadsheets to Automated Workflows: A Case Study of Optimizing Hospital Air Balance Reports

Enhancing Data Validation and Ensuring Quality in Hospital Air Balance Analysis
 
Introduction
 
In the rapidly evolving landscape of healthcare and medical supply services, optimizing operational processes and ensuring accurate reporting are crucial for maintaining high standards of care. One such company specializing in testing, balancing, and reporting of hospital air balance and infection control conditions faced significant challenges with their existing workflow. To overcome these obstacles, they sought the expertise of an Open Source Architect from Quansight, an OpenTeams partner. Through collaborative efforts, the Open Source Architect transformed the company’s complex spreadsheet model into a Python-based solution, leveraging automation, data validation, and web-based tools. This case study delves into the problem faced by the medical supply company, the solution provided by Quansight’s Open Source Architects, and the positive outcomes that were achieved, showcasing the benefits of adopting open source and MLOps best practices in the healthcare industry.
 
Problem
 
A company specializing in testing, balancing, and reporting of hospital air balance and infection control conditions faced several challenges in their existing workflow. They relied on a complex spreadsheet model to simulate air conditions and compare them against industry standards. However, this approach had several drawbacks. The team had to manually transfer the results to a final report, which was time-consuming and prone to errors. Furthermore, new technicians found the process confusing, and the spreadsheet was extremely difficult to debug, leading to potential inaccuracies in the reports.
 
Solution
 
To address these issues, the Medical Supply Company collaborated with an Open Source Architect from OpenTeams, specifically Quansight. The Open Source Architect took charge of transforming the existing spreadsheet model into a more efficient and robust solution. Here’s an overview of the solution provided:
 
  1. Conversion to Python Package: The Open Source Architect converted the complex spreadsheet model into a Python package. This package served as the foundation for automating the workflow, enabling easier debugging, and enhancing overall efficiency.

  2. Automated Workflow: The Python package incorporated an automated workflow that streamlined the entire process. It included a comprehensive test suite to validate the accuracy of the calculations and data, ensuring reliable results. By automating the workflow, the company minimized human error and improved the efficiency of their operations.

  3. Data Validation and Report Generation: The Open Source Architect implemented data validation mechanisms within the Python package to ensure the integrity and quality of the input data. This helped in identifying and rectifying potential errors early on. Additionally, the solution facilitated automated report generation, eliminating the need for manual copying of results. Reports could now be generated seamlessly, saving time and reducing the chances of errors in the final deliverables.

  4. Web-based Platform: The Open Source Architect and their team built a web-based platform to provide a user-friendly interface for technicians. This platform included an authentication system and a framework for data input. Technicians could easily input data related to air balance and infection control conditions using this intuitive platform.

  5. Image-based Data Input: To further enhance the data input process, the Open Source Architect developed tools that allowed technicians to draw on images of the building’s architectural drawings. This feature simplified the data input process, particularly when moving from room to room. The image-based data input not only improved efficiency but also reduced the chances of errors in data collection.

Outcome

The collaboration between the Medical Supply Company and the Open Source Architect from Quansight resulted in significant improvements in their operations. Here are the key outcomes:

  1. MLOps Best Practices: The implemented solution served as an example of best practices for the company’s teams to adopt. It incorporated MLOps (Machine Learning Operations) principles, facilitating seamless integration of machine learning models into their workflows. The solution reduced errors in data extraction, transformation, and loading (ETL) processes, ensuring accurate results throughout the pipeline.

  2. Error Reduction and Scalability: By leveraging the Python package and automated workflow, the company minimized errors in the modeling process. The solution was designed to scale efficiently, enabling the company to handle larger volumes of data and accommodate future growth without compromising accuracy or performance.

  3. Model Experimentation and Deployment: The Open Source Architect’s solution simplified the process of model experimentation and deployment. With the Python package and automated workflow, the company’s team could iterate on the model, test different scenarios, and deploy updated versions seamlessly. This flexibility empowered the company to continually improve their services and adapt to changing requirements.

Conclusion

In conclusion, the partnership between the Medical Supply Company and Quansight’s Open Source Architect resulted in the successful transformation of their complex spreadsheet model into a Python-based solution. This not only improved the accuracy and efficiency of their operations but also served as a model for adopting MLOps best practices across the organization. The solution provided a streamlined workflow, reduced errors, and enabled scalability, empowering the company to deliver high-quality reports on hospital air balance and infection control conditions.

About OpenTeams

OpenTeams is a premier provider of open source solutions for businesses worldwide. Our goal is to help organizations optimize their open source technologies through tailored support solutions that meet their unique needs. With over 680+ open source technologies supported, we provide unparalleled expertise and resources to help businesses achieve their goals. Our flexible support plans allow organizations to pay for only what they need, and our team of experienced Open Source Architects is available 24/7/365 to provide top-notch support and guidance. We are committed to fostering a community of innovation and collaboration, and our partner program offers additional opportunities for growth and success.

About Quansight

Quansight is a renowned company that specializes in machine learning, data science, and open-source technologies. With their deep expertise in these domains, Quansight offers comprehensive solutions and services to organizations seeking to leverage the power of data and AI. They are known for their proficiency in developing customized machine learning models, optimizing algorithms, and implementing cutting-edge technologies to solve complex business challenges. Quansight’s team of experts possesses a deep understanding of open-source frameworks and tools, enabling them to deliver innovative solutions that are scalable, cost-effective, and aligned with the unique requirements of their clients. Their commitment to excellence and their ability to leverage open-source technologies make Quansight a trusted partner for organizations looking to unlock the full potential of their data.

 

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